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	Career Center Accounts Payable and Administrative Assistant to the Business Office POSTED: Feb 07 Salary: Open Location: Philadelphia, Pennsylvania Employer: Germantown Friends School Type: Full Time - Administration Category: Business Management Preferred Education: 4 Year Degree About Germantown Friends School Germantown Friends School is a Quaker, independent, co-educational day school serving 860 students in grades K-12. Located in an historic, urban setting in northwest Philadelphia, the school takes its identity from a constellation of four distinct elements: a vibrant intellectual community, an historic urban setting, a diverse school community and a grounding in Quaker principles. For more information about the school, please visit our website at www.germantownfriends.org. View all our jobs Germantown Friends School is seeking an experienced professional to manage the processing of accounts payable and front desk duties of the Business Office. This includes, but is not limited to, the management of accounts payables, processing the GFS Gift Shop billing and receipts, petty cash management, obtaining and maintaining rental agreements for rented facilities and administrative support for the business office. Responsibilities include: Receive and verify invoices and requisitions for goods and services Properly route vendor invoices received to the appropriate school personnel for coding and approval Resolve invoice discrepancies with faculty and staff as well as vendors Verify that transactions comply with the financial policies and procedures of the school Communicate with school personnel regarding missing documentation and following up on requests for information Prepare and enter invoices into the accounting system Manage bi-weekly check run Properly file paid invoices Request and obtain documentation for monthly credit card charges and record the transactions in the accounting system Process bank deposits, monthly charges and customer statements for the GFS Shop Interface with third party vendors Record monthly rental properties activity Correspond with parties interested in renting GFS facilities, and obtain signed rental agreements, certificates of insurance, and properly update the GFS calendar Reconcile monthly the cash receipts bank account Maintain an orderly accounts payable filing system Provide financial analyses as needed Maintain a documented system of accounts payables policies and procedures Provide administrative support to the Chief Financial Officer and other in the Business Office to ensure effective and efficient office operations including scheduling, travel requests, meeting appointments, etc. Perform other duties and/or projects as assigned Characteristics include: Demonstrate initiative, positive attitude, and dependability Demonstrate good organization and prioritization skills: meet deadlines, detail-oriented, multi-task Possess strong financial and business acumen Maintain strict confidentiality Have strong interpersonal skills: communication, presentation, negotiation Demonstrate strong decision-making and problem-solving skills Interested candidates should send a cover letter, resume and letters of reference to: Mina Fader CFO Germantown Friends School 31 W. Coulter St. Philadelphia, PA 19144 mfader@gfsnet.org Qualifications: Bachelor?s degree in Accounting or commensurate experience Competency and comfort with the use of technology, including accounting systems and spreadsheet work Not-for-profit experience preferred Prior experience in the areas of Accounts Payable and Accounts Receivable required Physical Requirements: Frequently lift objects weighing up to 25 pounds Climb stairs Sit for long periods of time Occasionally stoop, kneel or crouch Use hands and arms to reach for, grasp and manipulate objects Schedule: 12 months, 40 hours/week Additional hours for attendance at required functions Eligible for benefits, including medical, dental, and vision Non Exempt position Germantown Friends School Philadelphia PA www.germantownfriends.org

Source: http://careers.nais.org/jobs/4661958/accounts-payable-and-administrative-assistant-to-the-business-office

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